Delegating the Deckwork: Effective Delegation in Your Workplace

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A few years back, my wife asked me to stain our large, backyard deck.  It’s a large task, needing no less than 8 hours to complete, and definitely not the way I had wanted to spend my Saturday.  But she was right: the work needed to be done.  About two hours into my undertaking, my wife came outside to ask me to run to the grocery store.  I pointed out that I was busy staining the deck and not able to go, to which she replied, “Staining the deck is easy—you can finish once you’re back.”  I realized that, from her point of view, staining the deck looked simple because she did not have to do the work itself.

I often think of this exchange with my wife when training new leaders on the importance of delegation.  Oftentimes we underestimate the amount of effort an employee is putting into a task because we are not the ones doing the labor.  Remember: the only thing separating you from your team is a job title.  But with some attention, intention, and education, you can delegate effectively.

Attention

The first step to effective delegation is to agree on expectations and responsibilities.  We often do this without thinking, but a little more attention to it goes a long way.  Make sure that you and the employee you’re delegating to have the same picture of what success means.  Be clear and concise about roles in completing the task: who is responsible for what?  Build a safety net should your employee find themselves in need of some guidance.  Most importantly, make sure that the deadline is expressed clearly and enforced.

Intention

In order to avoid the dreaded mantle of the micromanager, we often find ourselves inclined to delegate a task and disappear entirely.  Stay involved with your employees throughout their project.  Allow them the room and freedom to complete the work, but stay available to them to help with any concerns or unexpected roadblocks.  By managing with intention, you can help your team succeed without staying immediately involved.

Education

One way you can stay involved in a delegated task is to create and foster learning opportunities.  When the delegated project has been completed, meet with your team and check in: What worked?  What could have functioned more successfully?  Why did these things happen?  Establish that this debriefing will occur from the get-go of the assignment.  It’s important that your team is both celebrated for their successes and held accountable for lackluster performances, and that your expectations are clear from the start.

Not all tasks will be as straightforward as staining a deck.  Still, the basic principles of effectively delegating a task remain the same.  You want to make sure that everyone is on the same page regarding methods, outcomes, and expectations.  Stay involved but allow your employees the freedom to succeed on their own terms.  When the delegated project has finished, call a meeting together to debrief on how things went.  Most importantly, don’t assume that the deck your employees are working on is easy: keep communication open, and your team will soon rise to the occasion.

John Graci is an author, consultant, and leadership adviser with more than 20 years of management experience in production, office, union and non-union environments. Connect with John to speak at you next corporate event.  Phone: 612-708-1939 Email: info@johngraci.com